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Annex A. Book order format for library supply

A1. General

Even though the format is named “book order” it is used for ordering all kind of materials, books, CD’s etc. The only exception is serials.

To get a total view of fields the EDItX document must be examined.

A2. Header

This element contains information of the order as a whole, i.e. order number, date and time, currency, identification of the buyer and the vendor, shipping and billing instructions etc.

OrderTypeCode

The value ApprovalOrder is used for ordering copies for inspection (gennemsynseksemplar).

The general rule is to specify copies for inspection at this level, but it is also possible to specify on copy level (CopyDetail.ProcessingProfileCode).

BuyerParty

The general rule is to use VendorAssignedID.

SellerParty

The general rule is to use BuyerAssignedID.

CataloguingInstructions

The list of values for CatalogingFormatCode includes danMARCISO2709 (danMARC2 wrapped in ISO 2709) and danMARCXML (danMARC2 wrapped in XML - ISO 25577 MarcXchange).

A3. ItemDetail (Line item detail)

This element corresponds to an order line. In each order line the specific article (book, CD etc.) and the number to be delivered is specified.

ProductID

The list of values for ProductIDType includes Proprietary, which may be used to refer to proprietary product numbers schemas.

ReferenceCoded

The list of values for ReferenceTypeCode includes LibraryNewTitleListReference, which may be used to address "bibliotekskatalogiseret materiale" (seddelfortegnelsernes afløser), e.g. bkm0824.

A4. CopyDetail (Copy detail)

This element corresponds to a sub line of an order line.

If for example five copies are ordered (ItemDetail.OrderQuantity = 5), they can be divided in subsets (e.g. two and three copies) with the same general properties.

CollectionProfile (Collection profile)

Covers information (profildata) on how a given object is accessed in the library, for example where it is placed and whether or not it may be lend out. The information may serve different purposes, e.g. updating the holdings register, presentation in the OPAC, print on label.

In Denmark the following CollectionCodes are used.

Collection Code

Meaning

Collection description (examples)

10

Filial (branch)

hovedbibliotek, filial, bogbus, depot

20

Hyldeliste

børn, voksen

30

Opstilling

musikafdeling, udlån

40

Delopstilling

billedbøger, musik, x-box, cd

50

Udlånsregel

til udlån, 14 dages udlån

60

Kassationskode

 

FundDetail (Fund information)

Is used to specify bookkeeping information (konteringsoplysninger).

To be in consistence with OIO-invoice, it is recommended to use the same value for all sub lines within an order line.

ProcessingInstructionCode (Special processing / servicing instruction)

The following rules apply for assigning copy numbers (materialenumre).

If numbers shall not be assigned:

The library specifies ProcessingInstructionCode = NoAppliedCopyNumber.

If numbers is assigned by the library:

The library specifies ProcessingInstructionCode = AppliedCopyNumber, AppliedCopyNumberFrom or AppliedCopyNumberTo.

The library specifies the actual number or number interval in AppliedCopyNumber.

The supplier returns the same values in the ship notice.

If numbers is assigned by supplier:

The supplier returns the values in the ship notice, using ProcessingInstructionCode = AppliedCopyNumber, AppliedCopyNumberFrom or AppliedCopyNumberTo.

The supplier specifies the actual number or number interval in AppliedCopyNumber in the ship notice.

The library may specify temporary numbers in CopyNumber. If so the supplier must return the same values in CopyNumber in the ship notice.





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This page forms part of the publication 'Guidelines for use of EDItX documents in Danish libraries' as chapter 6 of 8

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